Notion vs Trello | Venture Management Application Comparison


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Project management can immediately develop into intricate waters to navigate, primarily as your tasks and enterprise grow. Not only will you have far more initiatives to tackle, but you are going to also have a lot more stakeholders at get the job done to make them happen. As individuals quantities maximize, you need to have the correct job management applications to maintain the function flowing and deadlines on focus on.

SEE: Hiring package: Task manager (TechRepublic High quality)

To complicate issues, the range of out there tools and companies to assist you take care of all those initiatives and paperwork is staggering. In which do you switch? Which support do you use? Do you go kanban, Gantt, Wiki, duties, calendars or a mixture?

When you start off your search for the appropriate project administration software, you are certain to occur throughout each Notion and Trello. These two challenge administration platforms share quite a bit of overlap, but Trello and Idea are also pretty distinctive. Which one particular of these companies is suitable for your enterprise. Let’s dig in and find out.

Bounce to:

What is Idea?

Notion is a challenge administration and doc administration system made to help your teams to collaborate with resources to coordinate deadlines, aims and assignments. Within a one workspace, your groups can assume, produce, strategy, capture views, control tasks and run departments. With instruments like kanban boards (Figure A), workspaces, conference notes, docs, responsibilities, assignments and calendars, Notion may effectively be the perfect system for any staff on the lookout to merge doc management and undertaking administration.

Determine A

The Notion kanban boards are pared down to make them very simple for anyone to use.
The Notion kanban boards are pared down to make them really straightforward for everyone to use.

What is Trello?

Trello may not be one of the most well-liked workflow administration equipment on the current market, but it certainly can contend with the level of competition by featuring all the features you require in a very simple-to-use, modern interface (Determine B). Trello delivers workspaces, kanban, timelines, tables, calendars, dashboards, maps, templates, filters, automation and Powerups to include new functions.

Determine B

Trello kanban boards are one of the best I've used.
Trello kanban boards are some of the very best I have used.

Popular attributes of Notion and Trello


If there’s one buzzword that warrants its time in the limelight, it’s workflow. When you have an productive and clean workflow, task administration becomes a thing of simplicity. Among these two, Trello has a leg up on workflow, simply just by sticking with a format that can make it simple to shift involving the unique (however tightly interconnected) instruments. With an interface that would make it pretty effortless to not only change in between people applications but to see how integrated they are gives Trello a slight edge.

Nevertheless – and this is a major “however” – Notion provides a extra entire deal for teams to collaborate. For illustration, Notion contains included options that incorporate to make for a additional complete workflow. Start off with meetings, operate people into documents, build jobs centered on the paperwork, build boards to deal with the tasks, assign tasks and then retain keep track of of it all in a calendar view. Which is a comprehensive workflow that would gain almost any group.

Undertaking management

Though Notion does break up its time involving project and doc management, the challenge administration element of the services is as powerful as numerous some others in the area. Nevertheless, for straight-up job administration, Trello pulls forward by including just the proper selection of capabilities most teams are accustomed to applying.

An additional gain Trello has is the interface. Although Idea does make it simple to swap in between features, the layout is fairly old-school and can often really feel more like a Wiki on steroids than a true task administration suite.


I’m heading to have to give Idea the gain in the collaboration arena. Whilst Trello does give lots of highly effective collaboration applications, the next you begin functioning with Idea you straight away understand this system is all about collaboration. From meeting notes, to paperwork, to assignments, and the means to connect a workspace to a Slack channel, Idea features plenty of collaboration options. At the time you have included team customers, you can then add them as stakeholders to many things. These stakeholders will mechanically deliver email messages on additions and updates.

That doesn’t mean Trello misses out on collaboration alternatives. For occasion, you can share an whole board or a one card with team users and even invite non-users to be part of in on the collaboration.


Notion and Trello present a great deal of templates to make generating challenge administration spaces effortless. Trello provides templates for factors like 1-on-1 meeting agendas, agile boards, corporation overviews, structure huddles, go-to-market place tactic, kanban, mise-en-area productiveness, venture management, distant workforce meetings and more. Idea categorizes its templates by goal, this kind of as design, scholar, engineering, human methods, internet marketing, own, solution management, profits and support.

Although the two companies method templates very in a different way, they simplify the course of action of developing new belongings from scratch.

Element comparison: Idea vs. Trello

Venture and doc managementChallenge administration
Multiple workspacesVarious workspaces
Wiki-like layoutPresent day layout
Kanban, jobs, docs, calendars, assembly notesKanban, timelines, tables, calendars, dashboards and maps
Limited templatesUnrestricted templates developed by the Trello community
Slack, Jira, GitHub and Asana integrationQuite a few 3rd-occasion integrations
Programs ranging from no cost to $8/person/thirty day periodDesigns ranging from absolutely free to 17.50/consumer/thirty day period

If I had to make a alternative, the earn would go to Trello due to the fact the present day interface will be a great deal much easier for new staff customers to get up to speed with. That does not price cut Notion, but the Wiki-like UI may possibly place off some undertaking members who are far more accustomed to cell interfaces with easy drag-and-fall assets.

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